Blog Kanzlei Beißwenger
Lecturer at the advanced training course for assistant tax consultants 2019 in Karlsruhe, Germany
Continuing Training Seminars
Organiser: Beißwenger Academy in Karlsruhe
Date: 16 and 17 October 2018 09.00 – 16.30 h
13 and 14 November 2018 09.00 – 16.30 h
Organiser: Kolleg für Wirtschaft und Steuern in Karlsruhe
Date: 29 March 2019 17.00 – 20.00 h
30 March 2019 08.30 – 12.00 h
01 April 2019 08.30 – 15.30 h
Lecturer: Armin Beißwenger, Graduate in Tax Administration
Lawyer / Specialist Lawyer for Tax Law
New Website – Seminars on VAT
As a tax consultancy we have worked successfully for our clients for many years.
We are determined to pass on to you our established expertise, our long-term experience and our extensive knowledge in the field of turnover tax.
In our successful Beißwenger Academy (https://akademie-beisswenger.de) we offer training seminars in the domain of turnover tax. The seminars for beginners are intended for “beginners” with little experience in the field of VAT whereas the seminars for advanced users offer deeper insights and all law changes for “VAT experts”.
The seminars are diverse and informative. Theoretical explanations alternate with practical exercises. The knowledge gained in our VAT seminars gives you security in the handling of VAT issues, keeps you up-dated and helps you to master your daily tasks lawfully and successfully.
New deadlines for the submission of the tax declaration
Beginning with the fiscal year 2018 a new deadline for the submission of the tax declaration is valid. Your tax declaration must be submitted to the tax authority by July 31, 2019.
If you mandate a tax consultant with the preparation of the tax returns, the deadline is prolonged till February 28/29 of the year thereafter.
Example: tax declaration 2018 - deadline February 28/29, 2020
The tax consultant is entitled to a longer deadline as he requires more time for a global consultation.
It should also be considered that the tax authority has the possibility to request the tax declaration before the deadline for tax consultants. In the case of such a request in advance, the tax consultant disposes of at least 4 months for the preparation of the tax declaration.
Petrol vouchers from the employer for several months in advance
If the employee receives from the employer petrol vouchers for several months in advance, the entire value of the nonmonetary remuneration is considered as received with the handover of the vouchers. It is not relevant whether the employer and the employee have agreed that only one voucher per month (44 € exemption limit) may be used. The financial authority estimated that the exemption limit was exceeded and taxed the vouchers at a flat rate of 30 %.
The financial court of Saxony approved the decision of the financial authority, as the employer has no influence on the time of redemption of the vouchers after their remittance. Agreements between employer and employee are of importance for the employment law only, but have no influence on the fiscal estimations.
News on Child Allowance
Child allowance is applied for at the family insurance fund (Familienkasse). Entitlement to receive child allowance exists till the age of 18 years of the child. It may be extended to the age of 25 years, provided the child goes to school, makes a vocational training or studies.
Increase in child benefits
Every further child
Increase in tax-free child allowance
Tax-free child allowance
Total(incl. child care deduction of 2.640 €)
Selling Products in the EU
The goods of businesses trading in Europe can move freely within the EU Single Market - without any extra costs or quantitative restrictions (free movement of goods).
Customs formalities must be completed when goods are imported or exported between the EU and any non-EU country.
The traders must ensure that their products meet the EU requirements to protect human and animal health, the environment and consumers’ rights and also observe the rules and specifications that are harmonised within the EU.
If you export and/or import within the EU of more than a certain value, you will have to provide a statistical report on your intra-EU trade flow.
Every year the EU countries set the thresholds above which you must report.
If your imports/exports of the previous year exceeded that threshold, then you must report from January of this given year onwards.
All businesses and private individuals which are registered for VAT and who dispatch or receive goods have to report if the dispatches or arrivals exceed the respective yearly threshold.
The data for the Intrastat report must be reported at least once every month:
VAT ID number
Value – excluding VAT and excise duties
Quantity in net mass
Unity (litre, number of items etc.)
Code for the nature of transaction (buying, selling, processing activity)
Mode of transport
Attention: As of 30 March 2019, all EU law will cease to apply to the United Kingdom.
Working in the EU
As an employer, you have a right to hire staff from other EU countries. To do so you must know the relevant EU-laws and apply them correctly. Among others you must consider:
- Equal treatment
- you must give jobseekers from other EU countries the same
treatment as applicants from your own country
- you have to provide other EU nationals with the same working
conditions (salary, paid annual leave etc.) as you offer your own
- jobseekers from an EU country do not need a work permit
- you cannot discriminate jobseekers from other EU countries because
of their nationality, racial or ethnic origin, gender, disability, religion
or belief etc.
- Recognition of qualifications
If the profession for which you seek staff is regulated, the jobseeker from another EU country needs to get his professional qualifications recognised by a competent authority. In certain sectors there are specific EU-rules (lawyers, air traffic controllers, pilots etc.)
- Parental leave
All employees (male and female) are entitled to parental leave on the birth or adoption of a child. Under EU rules, staff can take parental leave at any time until the child is 8 years old. After parental leave time, an employee is entitled to return to the same (or equivalent) job. If returning employees request a change in their working hours or patterns, you are obliged to give this request due consideration.
- Health insurance
In the EU, the country responsible for the social security and health insurance of your staff depends on their economic status and place of residence – not their nationality. In each EU country there is a National Contact Point that can help. If your employee lives in another EU country, he is entitled to medical treatment on both sides of the border. In most EU countries the dependants enjoy the same rights as the employee himself.
EU - VAT: Fraud Combat
On June 22, 2018 the EU Member States reached a political agreement: New tools have been adopted to close loopholes in the EU’s Value Added Tax system.
These new measures aim to build trust between Member States and thus make it possible to exchange more relevant information and to cooperate more closely in the fight against criminal organizations.
VAT fraud is tackled more quickly and more efficiently, the EU enforcement bodies receive systematically information and intelligence on organized gangs involved in the most serious cases of VAT fraud.
The new measures ensure an improved investigative coordination between tax administrations and law enforcement authorities at national and EU level. Thus criminal activities may be tracked and tackled more quickly and more efficiently.
With these new tools to combat fraud, the EU Member States hope to reduce the annual loss of € 50 billion considerably and thus obtain a positive impact on their budgets.
Data Protection and Online Privacy
The General Data Protection Regulation (GDPR) sets out detailed requirements for companies and organisations on collecting, processing, storing and managing personal data.
The GDPR applies to:
European companies and organisations that process personal data of individuals in the EU
Companies and organisations outside the EU that target people living in the EU or observe their behaviour (these businesses have to appoint a representative in the EU)
The GDPR does not apply if:
the data subject is a legal person
the processing is done by a person acting for purposes which are outside his trade, business, or profession
the data subject is dead
Personal data is any information about an identified or identifiable person (data subject), such as their:
name, address, contact details, IP-address
racial or ethnic origin
religious or philosophical beliefs
genetic or biometric data
personal data related to criminal convictions
Processing of personal data
There are two categories of processors:
the data controller decides himself and on his own responsibility about the purpose and the kind of processing (e.g. financial counsellor, lawyer)
the data processor will only process data when instructed to do so by the data controller; he is subject to directives.
Legal basis for the processing of personal data
You may process personal data only if you fulfil one of the following conditions:
you have been given the consent of the individual concerned (e.g. click a box for Newsletter)
you need the data to fulfil a contractual obligation with the individual (e. g. file a tax return)
you need the personal data to satisfy a legal obligation (e.g. transfer social security contributions)
you process personal data to carry out the task in the interest of the public (e. g. health data with epidemics)
you are acting in your company’s legitimate interests (e.g. billing of an accomplished mandate)
Providing transparent information
The individuals have the right to be informed about:
who is processing the data
why the data is processed
what the legal basis is
the categories of personal data concerned
the storage period of the data
the recipients of the data
the data protection rights
Rights of the data subject
right to access (origin of data, purpose of processing, categories of data, recipients of data)
right to correct incorrect or incomplete data
right to erasure / right to be forgotten
right to have the processing restricted
right to data portability
right to complain with the Data Protection Authority
Duties of the data controller
According to the GDPR the data controller has various duties:
Notification of data breaches
If personal data is disclosed, either accidentally or unlawfully, to unauthorised recipients the Data Protection Authority must be notified within 72 hours
Responding to requests
If you receive a request from an individual who wants to exercise his rights, you should respond to his request within a month in writing in clear and plain language
As a proof that your company acts in accordance with the GDPR and fulfils all applicable obligations you must keep detailed records about the data processing containing such information as:
- name and contact details of your business involved in data processing
- legal basis for the processing ( consent, contract etc.)
- reasons for processing personal data (filing a tax return, representation before the court etc.)
- categories of personal data processed (address, bank details, health data etc.)
- recipients of the personal data (financial office, social security authority etc.)
- transfer of personal data to another country (e-mail via Outlook to the USA)
- storage period of the personal data (duration of contract, legal storage period etc.)
- description of security measures used when processing personal data (access control,
encryption, pseudonymisation etc.)
The provisions of the GDPR are binding for all businesses in the EU that are processing personal data. The Data Protection Authority has the right to control the compliance. The data subject has the right to complain.
The non-compliance with the GDPR may result in significant fines of up to EUR 20 million or 4 % of your company’s global turnover.
Expenses for the removal of construction defects are not extraordinary burdens
The case law of the BFH clarifies that expenses for the removal of damage caused by construction defects do not lead to deduction as an extraordinary burden. This applies according to the resolution of the BFH dated 28.03.2018 especially if a self-used apartment is affected and warranty claims against third parties are now time-barred.
However, if you allow craftsmen to remove the construction defects in your own condominium, your self-occupied home or the land belonging to it, you may deduct 20 percent of the labor costs from the tax. You also add the vat. You can also count travel and machine costs as well as consumables, such as adhesive tape and tarpaulin, which the painter you have commissioned uses. There is a maximum limit of 6,000 euros per year. This will allow you to get back up to 1,200 euros a year (§ 35a income tax law). However, the tax office only recognizes the tax deduction when you have transferred the invoice amount. Cash payment does not count even when you submit a receipt.
Discuss with your craftsman beforehand that you want to deduct his wages. He will then certainly know and show wage and material costs separately. Nevertheless, it is imperative that you check if this has actually been done when you receive the invoice. If not, ask for a new one.
If an employee converts part of his salary into a company pension scheme in the form of a direct insurance or a pension fund, up to € 6,240 may be paid tax-free in 2018 (until the end of 2017: € 4,848). Since this year, 8 percent (previously 4 percent) of the income threshold can be converted tax-free into Pension Insurance west. Attention: With the Income threshold nothing changes. Here, only 4 percent of the income threshold in the Pension Fund west remains free of contributions.
Benefits of company pension:
As a result, employees save on taxes and social security contributions. You do not have to raise the contributions from your already taxed net income; rather, they are based on the gross salary.
Disadvantages of the company pension:
Due to the lower gross salary, the employee pays less taxes and also less social security contributions to the state. As a result, the demands on statutory pension insurance are also decreasing. Although contributions for occupational pensions in working life do not have to be taxed, they must be taxed, the must be taxed at retirement age. In addition, the full contribution to health and long-term care insurance must be paid later on the occupational pension.
If the employer pays the occupational pension alone, you should definitely join. Nevertheless, on the future pension of the statutory health insurance the full contribution to health and long-term care insurance must be paid. Still, it's worth it because you'll receive a company pension later on, without ever having paid for it.
Turnover Tax Fraud with Trade on the Internet
For turnover obtained via online trade, traders often pay insufficient or no turnover tax at all. For this reason, the legislator has now reformed the VAT Act.
On January 1, 2019 the new regulations of the VAT Act become effective and they will contribute to the fight against VAT fraud with trade on the internet.
A trader sells goods in Germany via an online marketplace on the Internet. The turnover is subject to the German turnover tax.
The online marketplace operator offers his logistics services for a commission payment, but is not involved in the turnover process.
The trader owes the German turnover tax.
If the trader is based in India, China, Italy or … and is not registered in Germany, he may avoid the payment of the VAT and the state loses high revenue.
The operators of the online marketplaces are held liable for the tax amounts that result from the trade on their platforms but are not registered and paid duly. In order to avoid this liability, the operator must inform himself about the registration of the trader with the financial authorities and he must take necessary steps if there is no registration (i.e. block the place of the trader on the online-portal).
According to § 22 f UStG-E the operator has the duty to file the registration of the trader in accordance with the certificate of the tax office and show the documentation to the tax authorities upon request.
The tax office informs the operator if a trader does not pay the turnover tax due.
The operator is liable for all turnover taxes arising from sales on the online marketplace after the date of information. The legislator grants the operator a grace period: The liability of the market place operator for third country traders will be applicable starting March 1, 2019 and for national or EU-traders starting September 1, 2019.
The operator can avoid the liability if he blocks the trader on his portal.
Tax declaration: Yes, or No?
If one of the following points applies to you, you are legally obliged to file a tax declaration.
During the previous year you earned not only a salary but also wage-replacement benefits
(i.e. short-time allowance, unemployment allowance or parental allowance) that are higher than 410,00 EUR
For the tax deduction an additional tax exempt amount for higher professional expenses has been considered
There is a second work relationship with tax code VI
Spouses or partners taxed with tax classes III/V or IV + factor
If you don’t earn a salary but have an income from pensions or from rent and lease or if you are an independent professional, you must only verify if the total amount of your income does not exceed the tax exempt subsistence level. For the years 2017 and 2018 this level amounts to 8,820.00 EUR respectively 9,000.00 EUR for a single adult and 14,856.00 EUR for a couple. If this amount is not exceeded, a tax declaration is not necessary.
The delay for the filing of a self-filled in tax declaration is end of May of the following year (from the assessment year 2018 it is end of July 2019). If a tax consultant files your tax declaration, the delay is December 31 of the following year (from the assessment year 2018 it is end of February 2020, i.e. in conformity with $ 149, article 3 of the German tax code: the last day of the month of February of the second following year).
Numerous tax payers give away money year after year, but a voluntary tax declaration can be beneficial. And it is not true that the voluntary filing of a tax declaration leads to a permanent mandatory filing. The delay of a voluntary tax declaration is the end of the fourth year after the assessment year.
The European Union and Taxation
The kinds of taxes each country of the European Union raises and the setting of tax rates depend on the national legislation of each Member State. The national government decides, not the EU.
The role of the EU is to oversee national tax rules, to ensure they are consistent with the EU policies, such as:
- Promoting economic growth and job creation
- Ensuring the free flow of goods, services and capital around the EU (in the single market)
- Making sure there is no unfair advantage
- Ensuring that there is no discrimination in taxation
EU decisions on tax matters require unanimous agreement by all member governments. This ensures that the interests of every single EU country are taken into account.
VAT and excise duties
For some taxes, such as VAT or excise duties (taxes on petrol, tobacco and alcohol), all 28 national governments have agreed to broadly align their rules and minimum rates, to avoid distorting competition across borders within the EU;
Corporate and income tax
For these taxes, the EU’s role is to ensure that principles such as non-discrimination and free movement in the single market are followed.
The EU has no say in how countries spend their tax revenues. However, due to globalisation, countries that go into too much debt may jeopardise growth in other EU countries and undermine the stability of the Eurozone.
To minimise this risk, EU countries try to coordinate their economic policies closely and to make tax policies fairer, more efficient and more growth-friendly (see for example: treaties to eliminate double taxation),
Standardised taxation of goods and services
EU countries have agreed to align their rules for taxing goods and services, in order to make it easier for goods and services to be traded across borders within the EU and avoid competitive distortions.
Fair taxation across borders
The tax laws of one country should not allow people to escape taxation in another country.
The EU elaborates:
- Rules on information exchange between EU countries and their tax administrations
- A quick reaction mechanism to combat VAT fraud
- A common system for taxing financial transaction
The new data protection: Processing in the employment context
On May 25, 2018 the new § 26 Bundesdatenschutzgesetz (BDSG) (Federal Data Protection Law), which regulates the processing of data for the purposes of an employment relationship, comes into force.
The new data protection for employees must be put into practice by the employers as well as by superiors, representatives or providers.
Personal data of employees may be processed for the purposes of an employment relationship if this is necessary for the foundation, the performance or termination of an employment relationship or for the execution of rights and obligations from works agreements (i.e. planning and organization of work).
The employee may consent to the processing of the personal data. It is of utmost importance that the consent is given freely and in written form.
The controller must take appropriate steps to ensure that the principles relating to the processing of personal data laid down in Article 5, Directive (EU) 2016/679 are complied with (the processing in conformity with lawfulness, fairness and transparency).
The employee must be informed about the purpose of the data processing as well as about his/her right to withdraw the consent according to Article 7, no. 3 of the Directive (EU) 2016/679.
EU – Company Law: Harmonised rules on cross-border moving, merging and dividing of companies
In the EU Single Market, companies have the freedom to move and grow. Currently, national rules differ greatly between Member States and generate excessive administrative hurdles and high costs, which prevent companies from looking for business opportunities abroad.
The European Commission has proposed new company law rules that will make it easier for companies to merge, divide or move within the single market.
The clear procedures enable businesses to move or reorganise within the single market without unnecessary legal complexities and at a lower cost, in particular by making digital solutions available for the registration, the filing of documents or information throughout a company’s lifecycle.
The new rules will enable companies to register online, to set up new branches or to file documents to the business register online. Going digital will make the process of setting up a business more efficient and cost effective.
Important: The new rules will also ensure that employees’ rights are well protected. At the same time, they include effective safeguards against abusive arrangements to circumvent tax rules or jeopardise creditors’ interests; the national authorities will be able to rely on each other’s information and more information about companies will be available free of charge in the business registers.
The aim of the new rules is to make it easier and less expensive for companies to merge, divide or move within the single market and thus stimulate the growth potential of European companies.
Baukindergeld – A government grant scheme to support families building homes
The government coalition of SPD und CDU/CSU envisages the implementation of a so called “Baukindergeld” - a grant scheme for young families to build or buy homes of their own.
Who is entitled to this help-to-build/buy subsidy?
Families with children who want to purchase a home of their own by either building a new home or buying already existing housing.
The taxable household income per year must not exceed EUR 75,000, plus an extra allowance of EUR 15,000 per child
Example: A family with two children
Household income: EUR 75,000
allowance 1st child: EUR 15,000
allowance 2nd child: EUR 15,000
max. income EUR 105,000
What is the amount paid?
The subsidy will amount to EUR 1,200 per child per year payable for ten years.
Example: A family with two children
subsidy for 1st child: EUR 1,200 per year x 10 years = EUR 12,000
subsidy for 2nd child:EUR 1,200 per year x 10 years = EUR 12,000
max. subsidy EUR 24,000
The age of the children is not relevant, but it is probable that the subsidy will be paid similar to the child allowance till the age of 25 years.
When will the help-to-build/buy subsidy be available?
The grant scheme is mentioned in the coalition agreement and must first pass all legislative procedures. The implementation may be in 2018 or last longer, till 2019 or beyond.
Where can you apply for the help-to-build/buy subsidy?
This is not yet clear. The decision of the legislator will clarify the issue.
When will the grant scheme become effective?
This is not yet certain either. The legislator may probably fix a deadline for the building/purchasing project from which on the grant scheme will become effective. Retroactive applications are rather improbable.
Advantages and disadvantages of the government grant scheme
The help-to-build/buy subsidy is highly controversial.
The supporters outline several advantages:
- affordable housing for young families
- instrument against poverty in old age
- demand increases in cheaper, i.e. rural areas
The opponents outline many disadvantages:
- there is no social justice, as low-income families with children who have no asset and
therefore cannot afford to buy housing of their own do not profit from this government grant
- due to this grant scheme the demand for building sites will increase and therefore the real
estate prices will increase equally. Thus the intended impact of the help-to-build/buy subsidy
will be neutralized.
- only families who would build/buy anyway profit from this grant scheme and this leads to
- there will be no additional building in large cities with severe housing shortage
- the help-to-build/buy subsidy must be supported by several additional measures (e.g.
reduction of the real estate transfer tax, reduction of the notary and broker’s fees,
government guarantee schemes) in order to reach the desired effect: increase the
homeownership rates among families with children.
We will keep you updated.
Company Pension Act
The new reinforcement law of the company pension act came into force on January 1, 2018.
What is important for you as an employer? What should you consider? What must you know?
The new regulations render the company pension attractive even for small and medium size businesses and their employees as well as for low-wage earners.
Advantages for your company
The defined benefits make your company attractive both for new and existing employees and thus lowers the personnel fluctuation and ensuing costs
Your contributions to the company pension lower your taxable benefits and thus you save taxes
Part of the contributions are tax exempt and thus you lower your non-wage labor costs
Your company only confirms the payment of a defined benefit, not the payout amount of the pension and thus is exempted from liability
Your company may receive a government grant for up to 30 % of the contributions for low-wage earners
Advantages for your employees
Each employee has a legal right to a company pension by remuneration conversion
Each employee may transfer his company pension entitlement to a new employer
The accumulated capital is protected against third party access
Each employee has the possibility to convert part of his remuneration in contributions to the company pension that are free of taxes
Maximum amount of contributions per year payable in 2018
exempt of income tax: 6.240,00 €
exempt of contributions: 3.120,00 €
Modalities of implementation of the company pension
The employer and employee may decide upon the most suitable solution.
Modalities of payment of the company pension
Employee’s contributions (without conversion)
Employer’s contributions (instead of wage increase)
Important to know: The amount paid out is subject to full taxation.
Reform of the VAT system for intra-EU transactions in goods
The European Commission presented its proposal for a directive for the reformation of the value added tax system for the taxation of trade between Member States on October 4, 2017.
The goal is to simplify and to harmonize the value added tax system in place for the trade between Member States by the taxation in the Member State where the goods arrive (country of destination)
The value added tax system presently in operation for the intra-Community transactions in goods has been in place since 1993 and was originally intended to be a transitional arrangement. The system is fragmented and not adapted to the technological progress of today. Its 2-step-structure also increases the opportunity for fraud.
A cross-border movement of goods from one Member State (country of departure) to another Member State (country of destination) is split into two transactions:
In the country of departure: exempt supply
In the country of destination: taxable acquisition
If the acquirer of the goods does not declare the shipment, there is a loss in tax revenue.
The present tax system is complex, causes high compliance costs, is legally uncertain and is not favorable to cross-border trade.
The envisaged reform shall be implemented in two steps:
Implementation of a single transaction taxable in the Member State of destination:
The principle of “taxation in the Member State of origin” of the supply of goods or services should be replaced by the principle of “taxation in the Member State of destination”.
-the supplier is the taxpayer
-the control location is the country of destination
-the tax liability may be transferred to the buyer if he is a Certified Taxable Person (CTP)
Evaluation period: five years after entry into force.
In the second step the supplier will become the sole tax debtor
The new definitive VAT system for intra-Union trade should be in place by 2022.
On January 1, 2019 the first amendments shall already become effective:
- it is a just-in-time production
- the acquirer is known
- the supplier and the acquirer are Certified Taxable Persons
- the supply of goods is treated like a direct intra-Community supply
- The registration of the supplier in another Member State is not required
VAT identification number
- the taxable person acquiring the goods is registered in another Member State than the country of departure
- The VAT identification number and its registration with VIES (VAT Information Exchange Service) are material prerequisites for the application of the exemption of an intra-Community supply of goods.
Chain transactions (including triangular transactions)
- the vendor and the acquirer are Certified Taxable Persons
- the intermediary communicates the country of destination
- the intermediary is registered in another Member State than the country of departure
- the shipment of goods from the vendor to the intermediary is the sole tax-relevant shipment
Important to know:
Very important for the traders involved in intra-Union cross-border trade is their status as Certified Taxable Person.
The European Commission will elaborate within its work program all rules, directives and legislative proposals for the implementation of a simple, secure and less sensitive to fraud definitive VAT system for the taxation of intra-Union trade
We will keep you up-dated.